Payroll Manager

GENERAL DESCRIPTION

The Payroll Manager is responsible for the complete payroll cycle management of a company. The individual ensures that salaries are accurately calculated, deductions are correctly applied, and payments are made on time, all while complying with current tax and labor laws.

They are also responsible for preparing and distributing checks/deposits, compiling data, and preparing required reports. Additionally, they participate in the management of group insurance and pension plans and provide employees with requested information.

RESPONSIBILITIES

Payroll Management

• Process and administer payroll for all types of employees (salaried, hourly, contract, commission-based, etc.) in Canada (various provinces) and the United States (various states).
• Verify and enter worked hours, leaves, overtime, bonuses, taxable benefits, and all other payroll-related data.
• Manage mandatory deductions (taxes, group insurance, pension plans, garnishments, and child support).
• Analyze termination notices and prepare appropriate severance payments.
• Issue payroll statements and ensure their accuracy.
• Maintain employee records in payroll systems.
• Manage government remittances, reconcile, and prepare tax statements (e.g., T4, Relevé 1, CNESST, Worksafe BC, W2, and 1099).
• Generate various reports upon request.
• Ensure compliance with tax laws and labor regulations.
• Produce monthly and annual analyses.
• Record payroll-related entries in the accounting system.

Benefits Management

• Administer group insurance and retirement plans.
• Manage employee and employer contribution records.
• Process workplace accident claims and parental or medical leave requests.
• Follow up on long-term disability cases with the insurer.

Compliance and Administrative Support

• Stay informed about legal updates affecting payroll and benefits.
• Ensure compliance with labor standards, CNESST, and internal company policies.
• Collaborate with auditors and tax authorities during audits.
• Respond to employee and external organization inquiries and requests.
• Support the Human Resources, Executive Management, and Accounting teams.

QUALIFICATIONS

• Degree in Accounting, Administrative Techniques, or any other relevant field.
• At least seven (7) years of experience in payroll management.
• Canadian Payroll Association (CPA) certification is an asset.
• Experience working with payroll software.
• Experience in payroll management across multiple provinces in Canada and the United States.
• Bilingual in French and English.

SKILLS

• Excellent proficiency in payroll software, preferably ADP WorkforceNow.
• Proficiency in MS Office Suite (especially Excel) and HR management tools.
• Strong knowledge of current tax and labor laws (Canada and the United States).
• Good understanding of CNESST standards.
• High sense of confidentiality and professional ethics.
• Ability to manage multiple deadlines and tasks with accuracy and diligence.
• Strong time management and prioritization skills.
• Excellent customer service orientation.
• Strong teamwork and effective communication skills.